The FBC email system, including all data and electronic messages generated by and contained within it, is the property of FBC and is intended for Church ministry and business only. FBC reserves the right to monitor and review any and all FBC email traffic and metadata when deemed necessary. (Also see Policy 7.15 Electronic Media and Device Use).
Internet access may be provided to any employee and volunteer where it is deemed necessary for the performance of their duties. Employees are asked not to use their personal email for Church ministry or FBC business. FBC reserves the right to monitor any and all FBC ministry and business Internet activity. Any use of the Internet for illegal or inappropriate activities, including, but not limited to, such things as entertainment, streaming music, accessing of sexually explicit materials, and internet sites of any kind which do not conform with the doctrine and beliefs of FBC will lead to immediate disciplinary action, including the possibility of immediate dismissal.
Policy 7.15 Electronic Media and Device Use
FBC understands that electronic media, including social media has become a part of our employee’s everyday lives, and we believe it will increasingly play a role in carrying out the ministry of FBC.
FBC provides a variety of electronic systems and services to improve the effectiveness of communication and information flow. For the purpose of this policy, electronic media includes social media and means any electronic program, access, or services, including but not limited to, any computer hardware or software, electronic mail, and the internet.
Electronic Media Use Policy
FBC’s electronic media and services have been developed and maintained for the specific use of ministry correspondence and communication. For employee’s convenience and expediency, electronic media may be used for incidental, personal communication needs. Good judgement should be used to limit the amount and frequency of such use.
These systems, including the equipment and the data stored in the systems, are the property of FBC. Thus, all electronic data and documents created, sent, received, or stored in the systems are FBC’s property.
Employee and volunteer communications transmitted by the company systems are not considered private. FBC has the right to access, monitor, inventory, review, audit, delete, and disclose, with or without notice, for any reason, including time and content, all information sent, communicated or stored on FBC systems, whether or not they are communications. Additionally, routine system maintenance or trouble-shooting by system administrators may result in electronic messages being accessed.
FBC is not responsible for any privately owned equipment used for ministry purposes.
No equipment or software, including electronic calendaring or cellular devices, may be attached, installed, or added to FBC systems/network without the approval from the IT Director, or Executive Pastor(s). FBC reserves the right to remove software, licensed or unlicensed, from any ministry-owned equipment at any time.
All other FBC policies, including but not limited to harassment and confidentiality policies, apply to the use of electronic media.
Access to electronic media is limited to those employees with proper authorization and may require the use of a password. Employees and volunteers must keep all passwords confidential and out of the public view. Care should be taken in setting passwords to avoid making them easily discoverable. Passwords should not be shared.
FBC will provide necessary software for use on FBC ministry computers in accordance with federal copyright law and applicable licensing agreements.
FBC does not condone the unauthorized reproduction of copyrighted computer software or documentation.
Employees are not permitted to install, execute, run, or load personal software on FBC ministry computers without permission from the IT Director. This includes downloading apps that have not been authorized.
If an employee, with the IT Director’s approval, uses personal software on FBC computers, the employee is responsible for keeping the licenses current for his or her software.
FBC has the right to access, monitor, inventory, review, audit, delete, and disclose, with or without notice, for any reason including time and content, all information or software sent, communicated or stored on FBC systems.
FBC reserves the right to remove software, licensed or unlicensed, from any ministry-owned equipment or computer at any time.
Every employee with access to electronic media or devices are responsible for taking the appropriate security measure to prevent any loss, misuse and/or damage, including damage caused by computer viruses. Any unexplained loss or alteration of data should be reported immediately to the IT Director and Executive Pastor(s).
All employees are responsible to protect all devices they are issued for FBC business and ministry use.
- This includes leaving a device in a car or place where it could be lost or stolen.
- Employees must immediately report lost or stolen devices to their Supervisor(s).
All devices issued to employees must be returned at least 2 weeks before an employee separates their employment from FBC.
- It is FBC’s intention to “wipe clean” all data on the device when returned to FBC before it is redeployed for new ministry use. All personal data will be removed from FBC owned devices at this time.
Unacceptable uses of electronic media include, but are not limited to, the following:
- Use for any purpose that violates state or federal laws.
- Use to transmit or access information that is disruptive to the operations of the ministry.
- Use to transmit or access any content that is illicit, unsavory, abusive, pornographic, discriminatory, harassing, or disrespectful.
- Use to create or host any blog that is not approved by FBC.
- Use to falsify the sender’s or author’s identity or to misrepresent another person or FBC.
- Use to transmit or access confidential information to individuals who are not authorized to receive such information.
- Use to transmit non-critical, non-business broadcast mail/data, distribution of chain letters, or other mass distributions that cause stress on any computer or network system or disrupt the operation of the ministry.
Abuse of any electronic media or services, or violation of this policy, will be subject to immediate review and may result in disciplinary action, up to and including, immediate termination of employment and/or legal action.
Employees and volunteers should keep in mind that electronic messages, depending on their format, can be readily printed, viewed, listened to, or forwarded to other users. Electronic messages also may be mistakenly addressed and sent to the wrong person.
Although there are security measures in place to protect the privacy of electronic media and communication, it is impossible to ensure the confidentiality of any electronic message. In using electronic media, employees need to keep in mind the nature of electronic communications.
Therefore, we ask that employees and volunteers observe the guidelines of this Handbook and the FBC Membership Agreement (See Glossary) to preserve the Christian witness and effectiveness of FBC employees and the Church.